Operations Coordinator
Company: Penske
Location: Woodland
Posted on: September 25, 2024
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Job Description:
Position Summary The Operations Coordinator for our Woodland
branch will complete administrative processes of the branch
(branches) that support operational efficiency, effectiveness,
customer satisfaction and profitability. The Operations Coordinator
will provide superior customer service and communication to
internal and external customers. This position will support the
branch financial manager by providing guidance and information that
contributes to branch performance and profitability. Key
Responsibilities: Financial Operations • Oversight of accounts
receivable process and maintain local collection contacts to
support centralized function. • Monitor weekly and monthly lease,
contract maintenance, and special billing, and take the initiative
to resolve any issues in a timely fashion. Establish and Control
all related processes to support customer service and branch
profitability. Fleet Operations • Complete Fleet Service activities
such as licensing, permitting, in/out service vehicles, research
and process citations. • Track and coordinate asset outside
services such as unit jacket file, wash sheets, fueling and other
outside vendor support that is not maintenance related. • Partner
with Fleet Services and establish a collaborative relationship of
local / centralized functions to support licensing, permitting,
citations and other fleet operations. Process Analytics • Perform
process analyses and reviews in areas such as billing, 1211
reports, credit memos, citations, accounts receivable, licensing
and other areas. Investigate and recommend solutions and/or
guidance to issues posing a risk to the drivers of profitability. •
Use systems or reports such as Qlikview or AS400 to understand the
operational dynamics for problem solving and process improvement.
Other Responsibilities • Maintains District Personnel Files, JJ
Keller reports, complete weekly payroll, and process paperwork for
new hires. • Projects and tasks as assigned by Branch Financial
Manager and District Financial Manager. Qualifications: • High
school diploma or equivalent required, degree preferred •
Interpersonal and relationship building skills with an ability to
collaborate with branch team members. • Competent written and
verbal communication skills • 2 years+ experience in customer
service financial administrative experience requirement • Agile and
quick learner, enjoys collaborative projects and continuous
education • Advanced computer skills including Microsoft Word,
Excel, Outlook and PowerPoint required • Regular, predictable, full
attendance is an essential function of the job • Willingness to
travel as necessary, work the required schedule, work at the
specific location required, complete Penske employment application,
submit to a background investigation (to include past employment,
education, and criminal history) and drug screening are required.
Physical Requirements: -The physical and mental demands described
here are representative of those that must be met by an associate
to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. -The associate
will be required to: read; communicate verbally and/or in written
form; remember and analyze certain information; and remember and
understand certain instructions or guidelines. -While performing
the duties of this job, the associate may be required to stand,
walk, and sit. The associate is frequently required to use hands to
touch, handle, and feel, and to reach with hands and arms. The
associate must be able to occasionally lift and/or move up to
25lbs/12kg. -Specific vision abilities required by this job include
close vision, distance vision, peripheral vision, depth perception
and the ability to adjust focus. Salary: $23.00/hr Penske is an
Equal Opportunity Employer. Job Category: Administrative Job
Function: Administrative Support Job Family: General Administration
Address: 1948 E Main St Primary Location: US-CA-Woodland Employer:
Penske Truck Leasing Co., L.P. Req ID: 2409348 Date posted:
09/24/2024
Keywords: Penske, Woodland , Operations Coordinator, Professions , Woodland, California
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