Research Administrator (RSCH ADM 3)
Company: University of California - Davis
Location: Davis
Posted on: May 22, 2025
Job Description:
Apply for JobJob ID78408
LocationDavis
Full/Part TimeFull Time
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Job Summary
Within the Department of Computer Science, under general direction
and supervision, responsible for the fiscal control, accounting and
reporting of all levels of contracts and grants awarded and full
financial portfolio of Principle Investigators (PI). Works in a
highly independent capacity as 1 of 2 financial analysts within the
contracts and grants team, dealing with complex proposals and
funding sources and serves as compliance officer and resource
advisor to the faculty for pre- and post-award
processes.Responsible for the management of grants and contracts.
Provides effort and cost sharing reporting, salary cost recovery,
and analytical financial reports for a large, complex academic
department with a variety of state, private and federal projects.
Independently gathers, manages, and analyzes financial data from a
variety of revenue streams, including state and federal grants,
private grants, gifts, and other funding sources.Responsible for
budget preparation, review, fiscal analysis, effort reporting,
regulatory research compliance oversight, and forecasting of
extramural and department budgets. Monitor and maintain
departmental, research, and project accounts associated with the
annual operating budget. Departmental compliance expert on
University policy and procedure for all department and research
business processes. Independently serve as liaison and department
representative to the Office of Research, Accounting and Financial
Services, Business Contracts, and outside agencies including
Federal and private sponsoring agencies as well as prime- and
sub-contracting agencies. Provide highly complex financial and
regulatory administration and analysis of cross- disciplinary
extramural and intramural research proposals and awards.
Independently develop and manage pre- and post-award processes and
analysis for multi-investigator, multi-site, and multi-year
research projects. Apply By Date June 4, 2025 at 11:59pm Minimum
Qualifications - For full consideration, applicants are encouraged
to upload license and/or certification if required of the
position
Bachelor's degree in related area
and/or equivalent experience/training including the completed
Research Administration Certificate(RAC) or ability to obtain
within two years from date of appointment.Experience in financial
analysis, forecasting and strategic planning to analyze
quantitative aspects of fiscal and budgetary issues and with
compiling financial data and reports.Experience in federal, state,
and private grant budget preparation based on narrative
methodological research plans and designs, analysis, and
forecasting to control complex budgets as well as with financial
reporting policies.Experience providing leadership and decision
making to solve problems and to evaluate business needs and
critical thinking and problem solving skills to analyze complex
data and develop meaningful solutions to specific
problems.Interpersonal and communication skills to effectively
communicate and interact with Dean's Offices, campus departments,
Principal Investigators, CAO, staff, and students to ensure
compliance with UCD policy and procedures.Organizational skills to
work with changing priorities and demanding workload to
independently manage and monitor multiple accounts simultaneously
and to meet multiple and variable priorities and deadlines,
including proficiency in Excel using pivot tables, advanced
functions, and formulas to solve complex problems and streamline
processes.Critical thinking and problem-solving skills to analyze
complex data and develop meaningful solutions to specific
problems.Preferred Qualifications
Experience with UC Davis accounting,
purchasing, entertainment, travel, and business management
practices. Knowledge of UC Davis hiring/employment practices within
an academic department. Knowledge of generally accepted accounting
principles, cost allocation methods, and accounting policies and
procedures in an academic environment. Key Responsibilities
65% - Extramural Planning, Budgetary
Analysis, and Forecasting25% - Organization, Management & Account
Analysis10% - Policy Compliance Department OverviewComputer Science
(CS) is a large and complex academic department under the College
of Engineering providing administrative and technical support for
teaching, research, instruction, and outreach to the faculty and
staff, as well as training to students within two undergraduate
programs (1250+ majors), a large Graduate Group (250+ majors), and
a large cohort of major and non-major students passing through CS
courses each year (12,500 students/ 50,000 SCH). The nature of CS's
research/discipline is diverse and allows for the opportunity for
collaboration across the campus, International Labs, and across the
world. CS currently has 39 faculty and is expecting continued
growth in the next several years. We employ temporary instructors
throughout the year as well. We also employ TAs, GSRs, Readers, and
Academic Federation titles. HR/Payroll issues are facilitated
through the Campus Academic Unit Shared Service Center. Purchasing
and Accounts Payable responsibilities are facilitated through the
College of Engineering Purchasing Shared Service Unit. Department
expenditures are-$20M annually. PLEASE NOTE: THE ENGINEERING
COMPUTER SCIENCE DEPARTMENT IS RECRUITING FOR ONE RESEARCH
ADMINISTRATOR POSITION AT THE Research Administrator (RSCH ADM 2
CX) OR Research Administrator (RSCH ADM 3) LEVEL BASED ON
EXPERIENCE. IF YOU ARE INTERESTED, SUBMIT A SEPARATE APPLICATION
FOR EACH POSITION. IF YOU ARE ALSO INTERESTED IN THE RSCH ADM 2 CX
- APPLY TO JO# 78410 BY 6/4/25. POSITION INFORMATION
Salary or Pay Range: $67,700/yr. -
$120,500/yr.Salary Frequency: MonthlySalary Grade: Grade 21UC Job
Title: RSCH ADM 3UC Job Code: 006206Number of Positions:
1Appointment Type: Staff: CareerPercentage of Time: 100% -
FixedShift (Work Schedule): M - F 8:00AM - 5:00PMLocation: Davis,
CA. Union Representation: 99 - Non-Represented (PPSM)Benefits
Eligible: YesThis position is 100% on-site BenefitsOutstanding
benefits and perks are among the many rewards of working for the
University of California. UC Davis offers a full range of benefits,
resources and programs to help you bring your best self to work, as
well as to help you and your family achieve your health, wellness,
financial and career goals. Learn more about the benefits below and
eligibility rules by visiting either our handy or and our .
If you are represented by a union, benefits are negotiated between
the University of California (UC) and your union and finalized in a
contract. Read your bargaining unit's employment contract, stay
abreast of current negotiations and learn about collective
bargaining at UC:
https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit
your family's needs
* UC pays for Dental and Vision insurance premiums for you and your
family
* Extensive leave benefits including Pregnancy and Parental Leave,
Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health
Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis
Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement
Program as stipulated in the UC Davis Health Policies or Collective
Bargaining Agreement
* Access to free professional development courses and learning
opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free
mental health services
* Supplemental insurance offered including additional life,
short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer &
Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension
and other Retirement Saving Plans. More information on our
retirement benefits can be found Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling -
Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours Keyboard
use/repetitive motion - Frequent 3 to 6 Hours Mental Demands
Sustained attention and concentration
- Frequent 3 to 6 Hours Complex problem solving/reasoning -
Occasional Up to 3 Hours Ability to organize & prioritize -
Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours Constant Interaction -
Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6
Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work
EnvironmentUC Davis is a smoke and tobacco free campus effective
January 1, 2014. Smoking, the use of smokeless tobacco products,
and the use of unregulated nicotine products (e-cigarettes) will be
strictly prohibited on any UC Davis owned or leased property,
indoors and outdoors, including parking lots and residential
space.
Work occasional overtime to meet workload deadlines and operation
needs.Vacation time limited during peak work cycles, such as fiscal
close and extramural deadlines. Special Requirements - Please
contact your recruiter with questions regarding which activities
apply by position
This is a critical position, as
defined by UC Policy and local procedures, and as such, employment
is contingent upon clearing a criminal background check(s) and may
include drug screening, medical evaluation clearance and functional
capacity assessmentMisconduct Disclosure Requirement: As a
condition of employment, the final candidate who accepts a
conditional offer of employment will be required to disclose if
they have been subject to any final administrative or judicial
decisions within the last seven years determining that they
committed any misconduct; received notice of any allegations or are
currently the subject of any administrative or disciplinary
proceedings involving misconduct; have left a position after
receiving notice of allegations or while under investigation in an
administrative or disciplinary proceeding involving misconduct; or
have filed an appeal of a finding of misconduct with a previous
employer. A Culture of Opportunity and BelongingAt UC Davis, we're
committed to solving life's most urgent challenges and building a
healthier, more resilient world. We believe in growing through
every challenge, continually striving to improve, and welcoming new
perspectives that strengthen our community. We recognize that a
vibrant and innovative organization values both individual
strengths and shared purpose. The best ideas often emerge when
people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our ,
our and for research and education. We believe you belong here. The
University of California, Davis is an Equal Opportunity Employer.
All qualified applicants will be considered for employment without
regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, disability, age or protected veteran
status.
To view the University of California's Anti-Discrimination Policy,
please visit:
Because we want you to feel seen and valued, our recruitment
process at UC Davis supports openness and authenticity. Research
shows that some individuals hesitate to apply unless they meet
every qualification. You may be an excellent fit for this role-or
the next one. We encourage you to apply even if your experience
doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit:
#CA-JP
Keywords: University of California - Davis, Woodland , Research Administrator (RSCH ADM 3), Other , Davis, California
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