Medical Staff Coordinator
Company: American Advanced Management
Location: Stockton
Posted on: April 2, 2026
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Job Description:
Description Responsibilities include but are not limited to:
Assists the Medical Staff Services Department in the day-to-day
Medical Staff Office duties and credentialing operations including
processing all aspects of the medical staff meetings which include
producing an agenda, packets, minutes and follow-up. Maintains a
current working knowledge and interpretation of the Joint
Commission (TJC) standards, Centers for Medicare and Medical
Services (CMS), California Title 22, and other related state and
federal healthcare regulations pertaining to the accurate timely
credentialing of Medical Staff members Has a working knowledge of
information systems, databases, credentialing processes, and
computer systems applicable to the department Coordinates,
organizes, and oversees the day-to-day credentialing activities for
effective, efficient credentialing within all applicable rules,
regulations, standards and guidelines Acts as a liaison between the
Medical Staff and the Medical Staff Services Department Communicate
effectively verbally and in writing Organizational skills and
accuracy very important Full-Time (1.0 FTE Days) Must be able to
perform jobs in all patient care and operational areas subject to
reasonable accommodations, also be able to employ all mandatory
safety devices and procedures. This is a non-union position. See
Essential Job Functions. ESSENTIAL JOB FUNCTIONS: Performs the
processes and activities for the appointment, reappointment and
proctoring according the NCQA, CMS, TJC, and Title 22 for all
members of the Medical Staff. Conducts the ongoing credentialing
audits applicable to the department’s credentialing function.
Ensures the completion, updating and maintenance of physician’s
medical license, DEA Malpractice insurance and all other time
sensitive documents required for credentialing. Creates an
effective process that moves applications (initial and
reappointment) in a timely sequential course through the committee
approval system. Meets or exceeds expected time frames to process
credentialing requests Responsible for the implementation and
ongoing effective timely proctoring process. Scans assigned
documents into databases. Responsible for timely data entry into
assigned databases. Creates reports from assigned databases with
appropriate graphics Conducts an accurate comprehensive ongoing
notification process for communicating requests for credentialing
documents/information, renewal notifications, re-appointment
requirements, and other communications between the organization and
the Medical Staff. Creates agenda, packets, schedules, rosters,
calendars, membership lists, and other documents required to ensure
the ongoing functions and participation in medical staff and
assigned hospital committees. Ensures that schedules are generated
and communicated for meetings, on call duties, and other Medical
staff responsibilities pertaining to the organization. Takes
minutes for medical staff meetings as directed. Acts as a resource
to the Medical Staff Leadership to the current and changes to
rules, regulations, and standard applicable to the credentialing
process. Maintains accurate complete retention files and binders
for documentation of medical staff activities, reference and survey
readiness. Collaborates with the Director Quality, Risk, and
Medical Staff Services and appropriate Medical Staff leadership to
ensure Bylaws, Rules and Regulations, Policies and Procedures, and
forms are compliant with all federal, state and accreditation
language and requirements. Maintains open timely communication with
the Director of Quality, Risk, and Medical Staff Services, the
Chief Medical Officer and other physician leaders in the
organization. Responsible for the orientation program and training
materials for on-boarding and required periodic re-orientation for
Medical Staff members. Coordinates off-boarding activities as
appropriate. General supervision and direction is provided;
however, the employee is expected to use a high degree of
leadership, innovation and independence in daily decision-making
Generates business correspondence at the request of the Director,
Chief of Staff, Department Chairs. or CMO as requested. Full-Time
(1.0 FTE Days) Qualifications POSITION QUALIFICATIONS: Education:
Associate degree preferably in the Medical Field Experience:
Experience in the medical field; and credentialing experience
preferred. Proficient in the use of multiple computer software
programs; Microsoft Suite, Internet access and use as well as
Medical Staff database software.
Keywords: American Advanced Management, Woodland , Medical Staff Coordinator, Healthcare , Stockton, California
