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Administrative Services Analyst - Fiscal & Contract Management

Company: County of Yolo, California
Location: Woodland
Posted on: November 22, 2021

Job Description:

Description

The County of Yolo is recruiting to fill one regular, full-time position in the class of Administrative Services Analyst at the Yolo County District Attorney's Office. The candidate selected for this position will be responsible for performing fiscal-related duties. Incumbents in this class must have the ability to think critically, solve problems, and learn quickly. They must have strong analytical skills with a high attention to detail, and be able to communicate effectively and effectively work with others.

Definition

Under direction, the incumbent performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support; and performs other related duties as required.

Distinguishing Characteristics

This is the full journey-level class in the professional Administrative Services Analyst series. At this level, incumbents use substantial independent judgment to make decisions on work issues, including those that are unusual or fall outside of established parameters. Incumbents often perform duties that are highly specialized to the work unit, emphasizing one or more of the following functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support. Consequently, specialized recruitments may be held to attract applicants by functional area.

Interested applicants should submit an online County of Yolo Employment Application, resume, a completed supplemental questionnaire, and verification of education.

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Essential Functions

Assignments may include, but are not limited to, the duties listed below.

* Performs moderately difficult and complex fiscal analyses and prepares recommendations relating to the status of various fund balance projections, fiscal transactions, and related financial activities.* Develops and prepares budgets for management review and approval; assures proper expenditure coding, document preparation, and other financial-related activities; monitors budget expenditures.* Provides departmental fiscal and accounting oversight by monitoring and managing contracts, grants, and other funding and expenditure sources.* Prepares and writes requests for proposals, bids, quotes, information, contracts, reports, and other fiscal documents.* Analyses and interprets contracts and coordinates the resolution of contract disputes and disagreements.

To view the full job description, clickhere.

Employment Standards

Any combination of the required experience and education listed below that provides the required knowledge and abilities is acceptable. A typical way of getting the knowledge and abilities is outlined below:

Education: Possession of a bachelor's degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, information technology or a closely related field; AND

Experience: Either one (1) year as an Associate Administrative Services Analyst in Yolo County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support.

Knowledge of: Professional accounting principles; advanced methods and procedures of governmental budget preparation and control; advanced statistical analysis methods; financial statement preparation; advanced purchasing principles and practices and laws of public contracting and purchasing.

Ability to: Perform budget, grant, and contract analysis, preparation and monitoring; analyze and make effective recommendations regarding financial and accounting procedures; read, understand and interpret rules, regulations, and laws as they apply to purchasing and contracting.

Substitution: Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

Experience in the classifications of Staff Services Analyst I/II, Departmental Analyst, Program and Administrative Planner, and Employment Training Analyst in Yolo County may be substituted for the above required education on a year-for-year basis up to a maximum four (4) years.

License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Background Requirements

Incumbents in this class may have access to Federal Tax Information and are subject to confidentiality and safeguarding requirements of Internal Revenue Code 6103(p)(4). As such, an individual selected for this position is subject to a thorough background investigation as stipulated in Section 5.1.1 of Internal Revenue Service Publication 1075, which includes the following:

1. Review of Federal Bureau of Investigation (FBI) fingerprint results;

2. Check of local law enforcement agencies where the subject has lived, worked and/or attended school within the last five (5) years and, if applicable, of the appropriate agency for any identified arrests; and

3. Verification of an employee's eligibility to work in the United States.

Background investigations are conducted upon hire and every ten (10) years of employment thereafter.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. You may include a resume with your application; however, it will not substitute for the information requested on the application. In addition to a completed application, applicants are required to submit verification of education and a completed supplemental questionnaire. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:

* As an attachment to the online application* By e-mail to * By fax to * By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure

The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.

* Continuously: Screen for Minimum Qualifications* Week of 12/6/21: Screen for Best Qualified* TBD: Department Selection Interviews* TBD: Reference Checks* TBD: Tentative Job Offer/Livescan/Drug & Alcohol Screen

Screening for Best Qualified

The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Verification of Education

Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.

For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities.
..... click apply for full job details

Keywords: County of Yolo, California, Woodland , Administrative Services Analyst - Fiscal & Contract Management, Executive , Woodland, California

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