Administrative Coordinator I
Company: North Coast
Location: Ukiah
Posted on: April 1, 2026
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Job Description:
Description POSITION OVERVIEW Under general oversight and
direction, the Administrative Coordinator participates as a
collaborative team member to assure the smooth and professional
operation of the overall program. This position requires a high
level of professionalism and an ability to interact appropriately
in a wide variety of situations. ESSENTIAL DUTIES AND
RESPONSIBILITIES Participate in the development and implementation
of the annual goals and objectives for the RCCC programs.
Participate as a team member in the overall implementation of RCCC
programs. Assist with compiling enrollment and attendance data for
monthly reports to the state. Have knowledge of and assure
compliance with all state or federal regulations and policies, as
directed in the Funding Terms and Conditions for each contract.
Draft letters, memoranda, reports, forms and other materials as
needed. Enter data into KinderSystem and other program databases as
requested. Perform research and compile information as necessary
for special projects. Assist with maintaining assigned files.
Provide clerical and project support for all departments within the
administrative area of the Agency; may provide support to other
programs with approval of supervisor. Provide referrals and
information to parents and community on choosing childcare. Provide
referrals to other social service agencies and have knowledge of
those in the community. Attend scheduled meetings, trainings and
conferences as requested. Other duties as assigned or required.
ESSENTIAL WORK HABITS Align work behaviors in conformance with NCOs
Purpose, Vision and Values. Report to work on time and obtain
approval from supervisor for any changes in work schedule or
absences. Maintain a strict commitment to confidentiality, in
accordance with Agency and project policies and procedures. Follow
the NCO Injury Illness and Prevention Plan, as well as all Agency
and program safety protocols, procedures, and policies. Maintain
focus on the assigned tasks. Take pride in creating a positive,
efficient work environment. Treat co-workers and clients with
respect. Represent NCO and its programs to the community in a
positive light. Dress appropriately according to assigned job
duties and responsibilities. Adapt constructively to change.
Qualifications JOB QUALIFICATIONS Education, Training and
Experience: A degree from an accredited college or university in
early childhood education, business administration or related field
is preferred, but not required. Verifiable skills in attention to
detail and accuracy. Experience working with families and/or
children helpful. Bilingual /Biliterate (Spanish/English)
preferred, but not required. Knowledge of: Principles and practices
of interpersonal communications. Current standard office practices,
procedures, and equipment. Kinder System software is preferred.
Basic bookkeeping skills and strong mathematical and organizational
skills required. Computer operations as relates to the duties of
the position; position requires demonstrated proficiency in the use
of word processing, email, and spreadsheet programs and the
internet. Ability to: Interact with others in a culturally and
emotionally sensitive manner. Communicate effectively and
appropriately verbally and in writing in English is required.
Ability to establish and maintain cooperative relationships and
communicate effectively with those contacted during the course of
work. Use a computer system to enter, process and retrieve
information. Organize duties and tasks to meet established
deadlines, delegating tasks as appropriate. Be effective working
independently and as a collaborative team member. Work a flexible
schedule to accommodate attending scheduled works events and
professional development opportunities. Necessary Special Skills &
Requirements: Strong analytical, planning and problem-solving
skills. Good judgment, creativity, initiative, thoroughness and
dependability. Self-motivated and able to work independently. Must
be at least 18 years of age. For work-related driving, must have a
valid California driver’s license, a verifiable good driving
record, and access to a vehicle with insurance that covers the
employee as a driver OR reliable transportation with proof of
automobile insurance. WORK ENVIRONMENT/PHYSICAL DEMANDS While
performing the duties of this job, the employee is regularly
required to talk, hear, listen, and communicate clearly; The
employee frequently is required to sit; use hands to finger, handle
or feel objects, use manual and automatic office equipment, and
reach with hands and arms. The employee is occasionally required to
stand; bend; reach down and stretch overhead; walk; climb or
balance; and stoop, kneel, crouch, or crawl. The employee may
occasionally lift and/or move up to 25 pounds unassisted and may
occasionally move and lift heavier materials with assistance using
ergonomic guidelines. Specific vision abilities required by this
job include close and distance vision, peripheral vision, depth
perception, and the ability to adjust focus. The ability to travel
during the day and/or night, sometimes long distance – possession
of a valid California Driver’s License and access to an insured
vehicle is required. Interaction and contact with outside agencies,
vendors, funders, volunteers, donors, and contributors is a
frequent aspect of this job. The employee will regularly use
computers and computer printers, telephones, and other similar
electronic office equipment. The environment can be noisy and
includes the comings and goings of small children and their
families. Note : This class specification should not be interpreted
as all-inclusive. It is intended to identify the core essential
functions and requirements of this job. Incumbents may be requested
to perform job-related responsibilities and tasks other than those
stated in this specification. Any essential function or requirement
of this class will be evaluated as necessary should an
incumbent/applicant be unable to perform the function or
requirement due to a disability as defined by the Americans with
Disabilities Act (ADA)or California FEHA. Reasonable accommodation
for the specific disability will be made for the
incumbent/applicant when possible.
Keywords: North Coast, Woodland , Administrative Coordinator I, Administration, Clerical , Ukiah, California
