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Administrative Assistant - School Services

Company: CommuniCare Health Centers
Location: Woodland
Posted on: November 18, 2021

Job Description:

$500 signing bonus currently being offered!The Administrative Assistant works under the direction of the Program Administrative Manager with a team of administrative and program staff members to perform a variety of administrative tasks. CommuniCare Health Centers' mission emphasizes nonjudgmental care, preventive care, health education and community referrals to address the broad spectrum of health and lifestyle concerns of clients served.Full-Time position, Monday through Saturday, 40 hours per week at all CommuniCare sites. Availability required on occasion at Behavioral Health sites in West Sacramento, Woodland and Davis. Travel to other sites may occasionally be necessary.CommuniCare Health Centers provides an inclusive workplace that promotes and values diversity and life experience. CommuniCare encourages people of all backgrounds to apply including, but not limited to those who identify as: Black, indigenous, people of color, LGBTQIA+ persons, immigrants, refugees, women, people with disabilities, veterans, individuals of all ages and religions, as well as those who have experienced the criminal justice system.RESPONSIBILITIES:The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Answer phones provide information on clinic services and referral services
  • Greet clients
  • Maintain client confidentiality
  • Register clients, update demographics, consistent accuracy
  • Make reminder calls, reschedule visits
  • Assist with the scheduling of appointments for assessments, groups, and physicals
  • Prepare documents for assessments, to include 10 packets for each program, purging binders
  • Create chart in ECW
  • Scanning documents into ECW
  • Keep and update Urine Analysis (UA) testing log
  • Supervise urine samples, enter labs into ECW
  • Verify eligibility for Medi-Cal/Partnership/Beacon/Medicare
  • Process payments for services when appropriate
  • Inventory supplies and follow-up on slow or missing orders with the Administrative Manager.
  • Maintain lobby neatness/cleanliness
  • Update Bulletin Board; including pamphlet display board/Brochures.
  • Manage episodes in Avatar System
  • Enter Cal OMS into AVATAR System
  • Performs other duties as assigned by managersQualificationsEducation: College education, high school diploma or equivalent.Experience: Administrative and customer service experience in a medical office, hospital or clinic preferred. Experience working with male reproductive health issues preferred.Special Skills/Equipment: Bilingual Spanish/English preferred. Demonstrated ability to answer many phone lines simultaneously while maintaining courteous and patient phone manner. Knowledge of computer software; Microsoft Word Microsoft ExcelExpectations: Attendance and punctuality is necessary. Ability to work well with a multidisciplinary team. Ability to problem solve and be self-motivated. Must have a commitment to excellence and high standards. Must have excellent written and oral skills, strong organizational, problem-solving and analytical skills. Must have ability to multitask, manage priorities and workflow. Required to have versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm and have acute attention to detail. Expected to have strong interpersonal skills and have the ability to understand and follow written/verbal instructions. Able to feel comfortable discussing male reproductive health and substance abuse issues in a limited role. Able to work independently with little or no supervision. Required to have the ability to deal effectively with a diversity of individuals at all organizational levels and with external customers.CommuniCare Health Centers provides an inclusive workplace that promotes and values diversity and life experience. CommuniCare encourages people of all backgrounds to apply including, but not limited to those who identify as: Black, indigenous, people of color, LGBTQIA+ persons, immigrants, refugees, women, people with disabilities, veterans, individuals of all ages and religions, as well as those who have experienced the criminal justice system.Physical Requirements:Ability to operate office equipment, including computer and copier equipment. Must be able to sit or stand for long periods of time, with occasional walking. Ability to bend and lift up to 25 pounds. Hearing and vision required.

Keywords: CommuniCare Health Centers, Woodland , Administrative Assistant - School Services, Administration, Clerical , Woodland, California

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