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Part Time Receptionist

Company: MI_TSLC Trinity Continuing Care Services
Location: Woodland
Posted on: November 12, 2021

Job Description:

Employment Type:
Part timeShift:
Day Shift

Description:
POSITION PURPOSE
The primary purpose of the Receptionist is to perform administrative detail including record keeping, maintaining the front desk, and follow-up functions to assist the Administrator/Designee in meeting the administrative needs of the community.
Disclaimer: The following statements are intended to describe the general nature and level of work assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the individual in this position. Other duties may be assigned as deemed necessary or appropriate by management.
This position schedule does require every other weekend.

Starting pay rate: $13.50

ESSENTIAL FUNCTIONS

Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors, practices, and decisions. Consistently demonstrate (leads by example) Sanctuary Values to all internal and external customers (residents, visitors, volunteers, and associates.) Create and maintain an atmosphere of warmth, propagating a calm environment throughout the community. Execute assignments in a culture that is shared and collaborative across all divisions within TSLC. Develop and maintain a good working rapport with department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained. Greets and directs visitors & family members. Processes mail, filing, answers the phones and critical signal emergency response system. Completes packets for new hire orientation, resident move ins, etc. as assigned. Ensure that the office is maintained in a clean and safe manner and that necessary equipment and supplies are maintained. Anticipate the needs of residents and families, going "above and beyond" routinely to provide a comfortable environment and home atmosphere. Proactively identify solutions to resident/family concerns and make recommendations for improvement. Assists department managers with various administrative functions, including copies, letters, preparing binders, etc. Respect resident rights, including maintaining the confidentiality of all resident care information, knocking before entering a resident's room, honoring the residents' personal and property rights, informing the resident when it is necessary to move his/her personal possessions and reporting complaints of missing property to Supervisor. Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.

MINIMUM QUALIFICATIONS

High School Diploma or equivalent. Previous experience as a receptionist or in an administrative assistant role preferred. Basic to intermediate proficiency with Microsoft product suite (MS Word, Excel, Power Point, etc.); intermediate knowledge and experience with electronic mail and calendaring system in PC LAN environment. Ability to type with speed and accuracy. Ability to utilize and maintain standard office equipment, e.g., copier, printer, fax shredder, phone system, etc. Previous experience working with the geriatric population preferred. Must possess excellent customer service skills and professionalism. Must possess strong verbal and written communication skills. Ability to adapt to ongoing change and work in a fast-paced, customer-driven environment. Possesses interpersonal and relationship building skills to work in a cross-functional team as well as the ability to work with residents based on their cognitive ability. Self-starter, highly motivated with a high productivity level. Possesses a high degree of personal accountability, responsibility and strong decision making abilities. Must possess the ability to plan and organize.
PHYSICAL AND MENTAL REQUIRMENTS AND WORKING CONDITIONS

Must be able to adapt to frequently changing work parameters. Must be able to see, hear and smell or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Primarily works inside with frequent kneeling, crouching, reaching, sitting, walking, bending and lifting. Must be able to push, pull, move and or lift a minimum of 25 pounds to a minimum height of 3 -- feet and be able to push, pull, move and/or carry such weight a minimum distance of 10 feet. May be necessary to assist in the evacuation of residents in emergency situations.

  • Physical mobility that includes movement from place to place.
  • Physical agility, that includes ability to maneuver body while in place.
  • Dexterity of hands and fingers.
  • Coordination, including eye-hand, hand-foot.
    Must possess the above ability with or without the use of prosthetics that will enable adequate functionality so that the requirements of this position can be fully met.

    Subject to exposure to noise, infectious waste, diseases, conditions, etc. including TB, HIV, HEP B viruses. May be subject to the handling of and exposure to hazardous chemicals. Must be able to speak, read and write the English language in an understandable manner. Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile individuals within the community. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must not pose a direct threat to the health or safety of other individuals in the work place. Must be able to cope with the mental and emotional stress of the position. Must meet the general health requirements set forth by the policies of this community, which include a medical and physical examination. May be required to work beyond normal working hours, on weekends and other positions temporarily when necessary and may be subject to call back during emergency conditions. May be required to work on shifts other then those which originally hired.

    I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Receptionist and agree to perform the identified essential functions in a safe manner and in accordance with the community's established policy and procedures. I understand as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals and the community will provide me instruction on how to prevent and control such exposures. I further understand I may also be exposed to Hepatitis B Virus and that the community will make available to me, free of charge, the Hepatitis B Vaccination.

    Associate Signature Date

    Trinity Health's Commitment to Diversity and Inclusion

    Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

    Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.

Keywords: MI_TSLC Trinity Continuing Care Services, Woodland , Part Time Receptionist, Administration, Clerical , Woodland, California

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